PROJECT COORDINATOR

Location: Remote

Type: Full-Time

As a Project Coordinator at Ignite Media, you'll serve as the organizational backbone of our creative and technical teams. You'll work directly with project managers, designers, developers, and clients to ensure all project elements stay on track—from kick-off through delivery. Your role includes managing timelines, scheduling meetings, documenting progress, and helping allocate resources effectively.

You’ll also play a key role in client communication—coordinating updates, tracking feedback, and ensuring deliverables align with expectations. Whether it’s a multi-channel marketing campaign or a website redesign, you’ll be responsible for keeping everyone aligned, informed, and moving forward. Your attention to detail and ability to juggle multiple priorities will directly impact project success and client satisfaction.

Responsibilities:

  • Oversee complex digital marketing and web design projects from initiation through delivery, managing timelines, resources, and task delegation across multiple workstreams

  • Act as the day-to-day point of contact for both internal teams and clients—managing communications, clarifying expectations, and ensuring alignment on scope and priorities

  • Build and maintain detailed project schedules using platforms like Asana or Monday.com, mapping out dependencies, milestones, and handoff points to avoid bottlenecks

  • Facilitate sprint planning, stand-ups, and status meetings, capturing action items and ensuring timely follow-through from all contributors

  • Proactively flag risks and blockers before they escalate—resolving issues related to scope creep, resourcing, or communication breakdowns to keep projects on track

  • Coordinate cross-functional teams including designers, developers, strategists, and content creators, ensuring clarity on ownership and timely delivery of assets

  • Track and manage budgets and hours, working with leadership to maintain profitability and ensure client expectations are met within financial scope

  • Prepare and distribute progress reports and documentation—including client-facing updates, internal post-mortems, and wrap-up summaries

  • Ensure deliverables meet quality standards and project goals, working closely with creative and technical leads to uphold Ignite Media’s quality benchmarks

  • Support proposals and onboarding for new clients, helping define project scopes, timelines, and resource plans during the pre-kickoff phase


    Requirements:

  • 1–3 years of experience in project coordination, account support, or a similar role in a digital or creative environment

  • Excellent organizational and time management skills with the ability to handle multiple projects simultaneously

  • Strong communication skills—both written and verbal—and comfort interacting with clients and team members at all levels

  • Familiarity with project management tools like Asana, Trello, Monday.com, or similar platforms

  • Ability to create timelines, track milestones, and manage deliverables with precision and accountability

  • Basic understanding of digital marketing, creative workflows, or web development processes is a big plus

  • Adaptability and resourcefulness in fast-paced, deadline-driven environments

  • Detail-oriented mindset and a proactive approach to problem-solving